Our Development Plan

Over the last few months, we have working on identifying key priorities for the management and delivery of our work going forward.

Here’s an outline of our Strategic Plan.

StrandHigh Level AimsStrategic ObjectivesAction
BUILDINGSecure the physical future of Marathon House to last at least 50 years.Develop a planned maintenance and improvement strategy.Recruit and induct a Building Convener to serve/support Committee on building maintenance and improvement issues.
Identify building priorities with an inhouse external and internal survey completed.
Draw up an action plan for completing existing priorities and undertaking future works, including the annual August closure.
Complete existing building works identified.
  • Arrange for the painting of external windows throughout

  • Manage and complete refurbishment project of the Dark Room to ‘The Useful Space’

  • Develop the flood protection system and strategy protocols

  • Oversee the works relating to the upgrading and improvements to the Wi-Fi coverage
GOVERNANCEModernise governance arrangements.Complete all tasks related to establishment of SCIO and asset transfer.
  • Maintain contact with SCIO solicitor

  • Determine prospects of change in YMCA Scotland terms and conditions

  • Carry out all other tasks as directed by SCIO solicitor

  • Hold interim AGM/members’ meeting as directed by SCIO solicitor
Discuss and develop Management Committee and volunteer recruitment strategy.Draw up a strategy document and implement.
Formalise governance arrangements for Cupar Youth Café.Meet, discuss and agree arrangements.
FINANCIAL PLANNING AND MANAGEMENTSecure continuing financial health of YMCA-YWCA.Improve income generation.
  • Consider ways of raising number of lets or user groups and hence income.

  • Explore grant application opportunities

  • Maintain constructive dialogue with Fife Council in support of continuing SLA
Plan for succession of Treasurer.
  • Draw up job description for Treasurer as part of new Committee Members’ recruitment strategy
ADMINISTRATIONImprove and modernise administration systems.Digitalise administration systems


Develop electronic document management system

Implement staff training
  • Engage consultancy from Youth 1st

  • Prepare a proposal paper recommending a structure and system moving forward for by the YMCA-YWCA and Youth Café

  • Present final paper to Management Committee and Youth Café Committee

  • Clear unneeded paper copies and store digitally
PROGRAMME DEVELOPMENT AND DELIVERY OF THE WORK OF THE YMCA-YWCASustain ongoing work and early delivery of our programme post Covid

Create a Programme and Delivery Plan 2023 – 2025, shaping the work and focus of the organisation for the next 3 years.		Deliver a programme and work that is relevant and appropriate to the needs and aspirations of the membership and local community and reflects thew priorities within the Local Community Plan and the YMCA Vision 2030 document.
  • Deliver ongoing programme including youth work, adult learning and family work

  • Review existing programme and work focus

  • Consult with members, users and the community about their needs going forward

  • Explore the development of our work in the context of the YMCA Vision 2030 and its key pillars and strategic goals

  • Examine the new Community Plan for NE Fife in the context of our SLA and priorities we need to achieve

  • Explore funding options and staffing priorities to deliver our work

  • Create the Programme and Delivery Plan

  • Build in a review/updating and evaluation process for the three-year period
PROMOTION
AND PUBLICITY		Improve the promotion of our workCompletion of the work in creating the new website and a strategy/process for updating and day-to-day management

Continue usage of the Facebook page with regular info sharing

Explore other methods of communication – messaging, WhatsApp developing a Communications Strategy
  • Complete work to create the new YMCA-YWCA website

  • Agree with key staff members/volunteers their role in managing and updating website on a day-to-day basis and implement

  • Continue updates/info sharing on Facebook page by key staff

  • Promote opportunities and events within the YMCA-YWCA both orally and with displayed poster information

  • Consider leaflet drops within the community for events, courses, etc.

  • Support the promotion of the work of the Youth Café at the Y and via its own online methods